Privacy Policy

  1. In this privacy policy, the terms ‘we’, ‘us’, ‘the Collective’ and ‘our’ relate to The Microbusiness Collective Limited.
  2. The Microbusiness Collective is committed to ensuring your privacy and to protecting the privacy of all visitors to our site. This privacy policy describes our approach to protecting any and all information we hold about you and what we will do with your personal information.
  3. This policy is applicable where we are acting as a data controller in relation to the personal data of visitors to our website and members of The Microbusiness Collective. This means that we will determine the means with which personal data is processed and the purposes for holding or processing that data.
  4. Our website uses cookies, so you will be requested to agree or disagree to our use of cookies when you visit our website for the first time.
    If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
    If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
    When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
  5. Members of the Collective have the right and ability to control whether the use of their personal data is limited. For example, whether members would like to receive marketing communications and to limit the use of member data in this respect. Members can make these decisions using privacy controls that can be found in every member’s profile.
  6. You should never supply someone else’s personal data to us unless we have specifically requested the information.
  7. How your personal data is used.
    • When you visit our website, we will gather information about your visit. This information may include:
      • Your location
      • Your IP address
      • Information about the browser you use
      • Information about your operating system
      • The amount of time you spent on our website and how often you visit
      • What pages you visited and your usage pattern
      • Your referral path (how you got to our website)
    • Data collected about your visit to our website is gathered using analytics tracking tools and we will process and analyse this data to assist us in understanding how visitors use our website.
    • The legal basis for collecting this data is either through your consent to the cookies that the website uses, or through your membership of the Collective, if you are a member and you have agreed to our terms and conditions of membership and to the gathering of this data, and this data is processed specifically for the purposes of improving our services and your experience when using the website.
    • When you joined the Collective you provided information about yourself including your name, email address, physical address, telephone number, profile images, and other information. This is your profile data. We may process your profile data to assist us in operating the website, ensuring the continued security of the website and the services you use on the website, keeping backups of our website, including databases, and for communicating with you. When joining the Collective and accepting the terms and conditions of membership, you provide consent that we may process your profile data in this way.
    • We may process information or content that you post onto our website for publication or in the form of questions and enquiries. This data may be processed to facilitate publication of the content, copying of the content for the purposes of securing backups of the website and databases, and the general administration of the website to protect and provide the services we supply. When joining the Collective, you provide consent that we may process such data in this way.
    • We may process information or content that you send to us (or submit to us through the website). This correspondence data may be processed to facilitate publication of the content where appropriate, copying of the content for the purposes of securing backups of the website and databases, and the general administration of the website to protect and provide the services we supply. When joining the Collective and accepting the terms and conditions of membership, you provide consent that we may process such data in this way.
    • We may process any of the personal data described in this privacy policy where necessary for the exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, i.e. the protection and assertion of our legal rights, your legal rights and the legal rights of others.
    • We may process any of the personal data described in this privacy policy where necessary, to allow us to obtain or maintain appropriate insurance cover as part of the responsible running of our business and to properly protect our business from risk.
    • We may process any of the personal data described in this privacy policy where necessary, to allow us to comply with any legal obligation that we are subject to, or may be subject to in the future, to protect our own interests or the interests of others.
  8. Sharing your personal data with other parties
    • We may disclose your personal data described in this privacy policy to our selected insurers or professional advisors where necessary, to allow us to obtain or maintain appropriate insurance cover as part of the responsible running of our business and to properly protect our business from risk.
    • We may disclose your personal data described in this privacy policy to suppliers or subcontractors associated with the maintenance or repair of this website insofar as they require administrative access to databases for such activities. All suppliers or subcontractors engaged in the upkeep of this website will be bound by appropriate and legally binding non-disclosure agreements.
    • Financial transactions between you and The Microbusiness Collective are handled by our payment services provider: Stripe (www.stripe.com). We will share transaction data with our payment services provider only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments or refunds.
    • We may disclose any of the personal data described in this privacy policy where necessary, to allow us to comply with any legal obligation that we are subject to, or may be subject to in the future, to protect our own interests or the interests of others, and for the exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
  9. You acknowledge that any personal data you submit for publication (e.g. questions, forum posts, etc) through our website, may be available, via the internet, around the world and we cannot prevent the use or misuse of such data by other parties.
  10. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
  11. If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
  12. Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
  13. If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
  14. Visitor comments may be checked through an automated spam detection service.
  15. Our website hosting facilities are located in TBA. The European Commission has made an adequacy decision with respect to the data protection laws of this country.
    Transfers to TBA will be protected by appropriate safeguards, namely, the use of standard data protection clauses adopted or approved by the European Commission. You can find a copy of these at TBA.
  16. We may update this policy as necessary from time-to-time by publishing a new version on our website. You should revisit this page periodically to ensure you remain happy with any changes we have made to this policy over time.